Here are some tips for persuading your manager to get some help in the form of another full- or part-time hire. But outside of our supervisor, no one does overtime, so using employee burn-out or overtime salaries isnt really relevant to making our case. All too often, I see managersask for more people and more resources, butthen fail to put any sort of solid rationale or justificationtogether. Lets take a look at how we as managers can get the staff we need. A. Describe the impact on the department if the request is not approved. Include details about your success in . Leviticus has a journalism degree from Lock Haven University, has written for Nonprofit Management Report, Volunteer Management Report and Healthy Pet, and has worked in the healthcare field. 588 0 obj <> endobj var currentLocation = getCookie("SHRM_Core_CurrentUser_LocationID"); Interested in more Celarity webinars? Here are two other ways to look at the same problem. Here is a sample headcount justification presentation that can help you formulate your argument to get more people and hire additional staff. The recruitment of additional staff on a temporary basis of eleven months can be of great importance as it has much importance in the project accomplishment. I hope these help! Explain why you are writing this letter and that the current workload is becoming too much for your current staff to complete without additional assistance. Work @ ConnectsUs Impact on goals a company is trying to achieve, Indisputable facts that highlight a need for action, How the business has been/will be negatively impacted by not hiring, An increase in the number of projects being assigned to the team but with the same number of resources (or less) assigned to complete the tasks, Working hours of current staff, which show everyone is consistently working extended hours. Mental Health Portal i was ask make a proposal on additional staff in my department, we are currently working a two shift schedule with one set of staff working 24 hours all through the week except sundays, this is causing heavy payment of overtime, i discovered that with additional staff we can still be running two shifts of same 24 hours with less budget, please kindly help me with a template on how to put up this proposal in a proper way thanks dipo s o. Hi Dipo! Ariane Laird is CEO & Founder of ConnectsUs HR, a company that provides tools & resources to quickly set up a Human Resources department. If lack of manpower will cause a significant slowdown in your department, describe how this slowdown will affect other departments in the company. You then provide support for your claim in the body of the letter. Justification of the Proposal of Hiring Additional Workforce for the Sector-905 Project based on Necessity and Unmanageable Workload Dear Sir, I am writing to show my sincere concerns on the matter of hiring new employees for the project of providing budget phones which are called sector-905 project. Do you need help during specific times of the year? General Terms; Estimates and Reconciliation of Estimates; Supplemental Funding; In short, focus on the long term need for the role. State the purpose of your proposal and identify who provided input. Decisions are far easier to make when they are driven by data. Regards, Tim G. Editor The Managers Resource Handbook. But your situation is different, of course. Small business owners and CEOs often don't have the time or know what questions to ask to ensure that proper position due diligence is done up front before the recruitment process begins. Contingencies, such as background checks and candidates who need additional time for providing notice to current employers may cause delays. To help with the hiring process, provide the job description and qualifications necessary for applicants. You can contact her directly from the Inquiry Type drop down menu. Providing evidence that your department will be unable to meet its goals without additional employees is the key to ensuring the approval of your request. Find the latest news and members-only resources that can help employers navigate in an uncertain economy. TemplateRoller.com will not be liable for loss or damage of any kind incurred as a result of using the information provided on the site. Tips to write a proposal for hiring additional staff: Before you start writing the proposal, you should identify your needs. $('.container-footer').first().hide(); List the job title and rank of each new position requested. Address the letter. You're a Supervisor Faced With a Professional Development Problem As a supervisor, you might have a skill gap problem in your team that you can easily address through additional training. The team of the KYEL has been given the schedule of the project completion till 01-12-20XX. Everyone wants rock star employees! Please confirm that you want to proceed with deleting bookmark. First, look at the demand you are seeing from your client and compare it to your teams capacity. Company and industry trends. Giving Back } Moreover, a careful analysis of student enrollment trends is enough justification to take proactive measures to prepare for the projected increases. Many organizations base hiring decisions on cost, so your proposal's budget section should describe the costs and the basis for your projections. Determine the job title. . Further, firms that use head hunters or professional recruiters will often pay an additional onetime fee of nearly 30% of the employees starting salary. Gain the intel you need now to successfully anticipate and navigate employment laws, stay compliant and mitigate legal risks. Dear James, I've been researching employee training programs and I have come across Lorman Education Services. Before you begin writing a letter requesting additional staff, make sure you have all the facts and figures in front of you to support your request. Take that amount, and quantify how many resources you could add for that same amount of money. Mention if the request is for permanent or temporary employees. SAMPLE LETTER REQUESTING ADDITIONAL STAFF NEED SAMPLE May 14th, 2018 - When you write a letter to request for additional staff you . 123 Main Street . Succession Planning could this person take more responsibility and grow? Focus on the impact. Avoid guessing when it comes to requesting additional staff. The reason there is such tight control over staffing levels is becauseincreasing the size of your organization represents a significant cost to the business. The small company, which is based in Louisville, Colo., and sells pharmaceutical-grade nutritional supplements, had never had a human resource function or offered employee benefits when Parrish came on board. Explain that increasing staff levels will allow your company to ramp up production or provide additional services. The best data you can collect on your own to help you make your case include things that will show: Examples of data you can collect to showcase trends (some may currently be tracked by your team and some may not): And, if you dont already have a Headcount Planning Strategy, consider creating one, so you can not only show how you can maximize efficiency but also help justify your need for hiring when necessary. This can result in more investors coming on board or current investors increasing their contributions. Provide facts and figures if possible. Ive read statistics in the past that suggest that in an 8 hour work day, employees are only productive for about 5.5 hours, or about 70% of the time. Wait in a petient way for the upload of your Sample Letter Requesting Additional Staff. Eliminating employees increases equity for owners and decreases costs associated with benefits, salaries, equipment, training, etc.Productivity Companies sometimes downsize to increase productivity. Justification for the Request Sample Clauses. This could be a broad assertion, such as saying that the resources you're requesting will help increase sales or cut costs. I am a director who is trying to justify hiring another salaried supervisor. Hiring more people makes the company bear more expenses. Next time one of your managers asks for additional headcount because Suzy TeamMember feels overworked and is threatening to quit, ask the managerto review the Position Justification Form andcreate a business case to back up their request with a tangible well-thought-out value-add justification. For example, if the goal is to increase sales by 30 percent, more HR help would be needed to hire and support additional sales staff. Indicate how business is being negatively impacted. It provides the framework so you know exactly what questions to ask. Are you seeing a higher volume of work right now? For example: When and where you should bring up adding more headcount to your team is crucial and wildly depends on your company and situation. Tools, Resources and Guides for Managers and Business Leaders. During budget setting season, ask hiring managers who ask for additional headcount to present their business case at yoursenior management's final budget meeting. 8120 Penn Ave. S. #220 Bloomington, MN 55431. Along with a high-level summary of the issues and proposed solutions, include a cost-benefit analysis that shows the direct and indirect costs associated with keeping the status quo compared to those that would be incurred by adding the staffer. Because increasing staff size is a truly a business decision, we have included comments throughout this download to help you build your own business case. Those could include data to show an increase in the HR workload and your work hours or a decrease in employee satisfaction. Ensures that the process around incurring additional staffing costs are just as rigorous as incurring any significant capital expense. $("span.current-site").html("SHRM MENA "); This is a letter that a manager may be writing to the Human Resource department requesting them to replace a staff member who has resigned. es]gND+>\7_N>O"'&9O|R@vL \` @&@Vb!,Lh(. Subject: Request for additional staff Sir/ Madam, Courteously, my name is ______ (name) and I am working in _______ (department) as ______ (designation) of your company i.e. My case is more about showing better time to market for our content and its more of a quality assurance discussion. Unfortunately, your manager might not agree with your assessment. Are employees working early mornings, evenings, on weekends and missing family or social engagements to work? Ariane Laird 4. %%EOF If in January it took you 10 days to complete a given task, and the same task now takes 20 days, it would help show that the team is in need of more staff to properly support your customer. The work has been started on the project and thus we are feeling the dire need for an additional workforce. Career counselor Anna Ranieri, Ph.D. offers advice when asking to advance to a leadership position, recommending the use of statements like: Managers may even threaten to quit! Justifying Additional Staff Download Premium Form. Get prepared forthe resistance you'll encounter from your managers. It's very likely that you'll never see the ones that don't! We can't keep up without temporary help during the holiday season. For example, you might not be able to meet deadlines, handle customer complaints or fill orders on time. Describe the reasons why the company needs additional staff and explain the methodology you used to determine how many staff are required to sustain the organization's operations. Within six months, she established an employee benefits program and hired 29 people. The negative business impact if HR staff isnt added. There are also costs to recruit, train and onboard employees, which depend on the time and wages of human resources team members engaged in the hiring process. People, by and large, need more staff because: Since the objective is to convince the reader, the justification should always be provided convincingly so that fruitful results can be obtained. Employee Sample Intranet My situation is that a while back the companys decision was to start outsourcing part of my department tasks: we no longer had an in-house editor/ copywriter. When you outline your plan, include how these things positively impact customers, employees, and business. 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