Note: Events and repeating instruments are NOT currently supported. REDCap offers a few features to allow your team to record and track the status of forms. In addition to forms, there are several functions of REDCap to help you get your research registry off to a great start. This guide describes how to enter data into a project that is collecting data longitudinally. Although DAGs can be created at any time, it is best to set it up before the project goes live. This action tag can be utilized within a Text Field or a Notes Field. To set it up, access Survey Settings and personalize the Survey Completed message by using piping. If your instrument has a File Upload field or a Descriptive Field with an attachment, this action tag will automatically count the number of downloads from either of these two fields. Additionally, REDCap creates audit log entries for locking and unlocking of the forms. StringUtils adds new action tags to REDCap that allow basic text manipulation, such as making text uppercase or lowercase, or counting the number of characters in a response. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. Did you know you can add a text box to a matrix field? You will notice that this survey looks different than the form, because the survey uses branching logic, which displays questions based off the answers to previous questions. Are you using longitudinal data collections and would like to add a question to the instrument to be answered in a subsequent event instead of the first one? Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? This can allow project members to quickly and easily see only the data in which they are interested. Data Access Group ID before the record id, if desired, to . In Figure 13, you will see that the survey addresses Sophia SMITH in the survey instructions. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. If you want to view all of your changes before you submit them click on View detailed summary of all drafted changes. If you want to remove the changes you made, click on Remove all drafted changes. If [variable] is empty the option will display as ____, so try to make sure that [variable] is filled out before a subject sees this. This tip was based on an idea by Luke Stevens of the Murdoch Childrens Research Institute in Melbourne, Australia.The HTML is:. This creates a third, final record in the set. You can track who has responded to your survey by using the Participant List option, and you can identify individual responses by using the Participant Identifier feature. It acts as a status indicator for the form and has the following three options: Note: Form Status Complete? Users are allowed to edit the Record ID field to a limited extent, unlike other fields which are more customizable. Download a smaller export. Then download that smaller chunk and see if the data opens in the package. To export your data dictionary to a PDF file, follow these steps: Project Home; Codebook; Print Page; Change; Save as PDF. There are several field types in REDCap including text boxes, radio buttons and drop down lists (select only one answer), From the drop-down select Assign to Data Access Group and select the appropriate group. Record Labelling To turn off auto increment you need to click Disable in the Enable optional modules and customisations on the Project Setup page. Under the 'Data Collection' menu on the left , select 'Record Status Dashboard ' 4. The default field name is Study_ID. Using the DAG Switcher, users assigned to Data Access Groups (DAGs) can optionally be assigned to multiple DAGs, in which they may be given the privilege of switching in and out of specifically assigned DAGs on their own. Later surveys capture different data, but are completed by the same people. In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. Where is the Record ID field? This guide describes how to set up and use the Randomization Module within REDCap. This helps supports consistent data entry. REDCap supports of variety of data validation and quality assurance features (see Data Collection Tool Design for guidance on using such features). It provides a means for hiding or displaying entire forms/surveys based upon one or more control fields or conditions. However, below are some tips that may be useful to you. Set up branching logic to only show one of the fields at a time. While this section highlights several functions of REDCap that can be used to support research registries, this guide is not comprehensive and there are many other features that may be beneficial for your registry, such as: Questions? You can use the logging tool to troubleshoot issues that arise due to a change in data value, calculations and branching logic that are no longer working, etc. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. Are you nervous about trying out certain features in your project after it was put in production? The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. They can even be printed out and abstracted into REDCap later. But if any other instrument were moved to the first position, the Record ID Field would move to that instrument instead automatically. These tools are found in the Manage Survey Participants section of your project. You can use rule H to check your project, and it will let you know if there are any discrepancies. Always back up your project (both the data dictionary and the data itself) and discuss the consequences of a new feature before implementing it. Tooltips appear as small, circular i symbols in Data Entry Forms and Surveys that when clicked, reveal additional information to the user. After enabling surveys, go to the Online Designer. External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? At times, these multiple projects can have data elements that overlap. You can add or overwrite data for existing records by putting the correct record id value in this column. The "Label" is the text of the answer choice your participant sees displayed on the survey page (or that data entry persons see on the data entry page of a database). 2. REDCap is compatible with (and can be used on) desktop computers, laptops, tablets (including iPads), smart phones (both Android and Apple), and any other device having an internet connection. The consent form will then be archived with the participants information, version number, date, and IP address. Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. Don't drag and drop a new instrument into the first position, because this can move the record_id field and delete all your data (see below for more info). Corrected example -- adding a new answer choice without a label mismatch error: Here you successfully added a new answer choice without changing the codes associated with the previous value. Did you know that annotation tags correspond to action that is performed for the field when it is displayed on the forms or data entry fields and not visible anywhere on the page? Sometimes though, you may want to limit the total number of answers a participant can checkoff. In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. If you wish, you can rename the record_id variable name (to something such as study_id or participant_id) as soon as you create the project. This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. REDCaps E-Consent functionality, available under Survey Settings,allows you to mark a survey as being a consent form. ), or having the DAG name appear in the record ID (UF-1, UF-2, UF-3) instead of the DAG ID (98-1, 98-2, 98-3, etc.) Double-check the dataset to see if that is interfering with the reading of the file. Within the survey you can set up a descriptive field labeled Survey Elapsed Time. The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes. REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. If you want to manually set the. In this example, we piped [first_name] [last_name] into the survey instructions. REDCap is a system for collecting and storing data, including Patient Health Information (PHI) that is sensitive and identifiable. If there are "!" This action tag provides a way to automatically count the number of downloads for either a File Upload field or a Descriptive Field attachment. That copied version would be in development mode and have no records/data. Here are some things to keep in mind: As the Record ID cannot be hidden from users of your REDCap project, you should make sure to, If you are managing a project with many users, it is often a good idea to check the, As an alternative to field comments, under. This REDCap external module forces a linear data entry workflow across REDCap forms and events by removing access to any form which does not immediately follow the last completed form. This external module provides a tool for you to check for duplicate data across two or more projects. Are you conducting a project that will need a different public survey for different types of participants. A review of REDCap Field Variables and Field Notation . Section header fields follow branching logic for all fields until the next section header. Many customizations can be configured on a per-project or per-survey level for maximum flexibility. The Action Tag @MAXCHECKED gives you the flexibility of setting a hard limit on the number of answers someone can check off for this question. Use thedata qualitytool to review and fix the incorrect values for calculated fields. Run all these rules before exporting data. Log into REDCap 2. The record_id field should always be the first field of your first instrument in the project, because the record_id field is what REDCap uses to link together all the data in a particular record. You can add new records to your project by putting a new value in the Record_ID field (or however you have named it). A boolean that specifies whether to export the survey identifier field (e.g., 'redcap_survey_identifier') or survey timestamp fields (e.g., instrument+'_timestamp'). This prevents any accidental code overwriting even if the researcher changes the question. HTC phones, Galaxy tab etc.? 3. 1. To ensure data and information security, set up a Data Access Group (DAG). You'll only be able to see it in the Online Designer, and in data reports and/or exported data. [aggregate-max: fields: parameters]: The maximum value of a field across all records in a project. If you need to collect data in a repeated manner, you can enumerate fields on a form (e.g., Contact_Date_1, Contact Date_2, and Contact_Date_3) or repeating forms (see Figure 5). Using Action Tags to hide a question or answer choice: You can add an Action Tag to a question in the bottom left-hand corner of the edit question box. Participant ID) because it will be used by REDCap as a key variable linking forms for a particular record. In the screenshot below the Record ID field would be the first field in the Basic Demography Form. [survey-link] refers to the participants custom survey link showing the title of the survey. Would you like to include instructional videos or add explanations to questions to enhance participant experience? This REDCap External Module provides action tags for controlling PDF output. You can create multiple dashboards on the project highlighting different aspects of your data. Read the guide nedCAPTCHA Forms Managing Records Functions Example: Suppose you have an instrument Demographics and you want to find out how long it took for your users to complete this survey when looking at the records in the Record Status Dashboard. We recommend that you run all these rules - except A (which just finds missing values). When you create a new project, the record_id is the first field in the default Form 1 that comes with every new project. The Data Collection Instrument column displays the name of the form, while the Status column displays icons, with a green circle indicating a completed form, a red circle an incomplete form, and a stacked circles icon for repeating forms. You can present participants with different pages based on their responses, or set up a Front Page survey that redirects to different instruments based on the responses. ', in which the coded values should be inside single or double quotes for the choice(s) you wish to hide. The Auto Record Generation external module allows data from one REDCap project to be migrated over to another. Remember that public surveys can be accessed by anyone who has the link, and cannot be restricted by IP/location. Looking to track changes in your REDCap data and investigate potential data issues? Close all open files and applications. This labeled data dictionary file was created by the Vanderbilt REDCap support team to help you become familiar with how REDCap projects appear in csv format. REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. Solely the responsibility of the survey Completed message by using piping simply want to add some to. 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